Facilities Assistant

• Operations & Maintenance: Support daily office operations, conduct facility walkthroughs, and coordinate repairs with service providers to ensure HVAC, electrical, and plumbing systems function perfectly.

• Vendor Coordination: Act as a point of contact for external partners (cleaning, security, catering). Monitor SLAs and KPIs, collect performance data, and ensure contractors follow building access and safety protocols.

• Health & Safety: Conduct regular H&S inspections (fire equipment, evacuation routes), assist with fire drills, and maintain safety records to foster a secure workplace culture.

• Space Planning: Assist with desk allocations, floor plan updates, and internal moves. Coordinate with IT and furniture vendors for new hire setups and office reconfigurations with minimal disruption.

• Workplace Experience: Ensure office areas and kitchens are clean and well-stocked. Manage the facilities helpdesk to resolve employee requests promptly and support the reception/security teams when needed.

• Sustainability: Support green initiatives by monitoring energy usage, managing recycling programs, and tracking environmental data to help the office meet eco-friendly goals.

• Admin & Finance: Manage maintenance records, equipment inventories, and vendor contacts. Track purchase orders, code invoices, and update budget spreadsheets to support financial oversight.

• Emergency & Security: Assist with emergency preparedness, maintain contact lists, and guide employees during incidents. Support office security by enforcing access badge and visitor protocols.

Elvárások:

• 2+ years of experience in a facilities support, office administration, or building management role, preferably in a corporate or financial services environment
• Good understanding of building facilities systems and operations (such as cleaning standards, HVAC, electrical, and other building services)
• Fluent English and Hungarian language knowledge
• Great communication and problem-solving skills
• High level of attention to details and good organizational skills
• Experience in Microsoft Office applicaitons

Nice to have:

• Any facilities management certifications or coursework are advantageous
• Certification in occupational health & safety (such as an IOSH or NEBOSH certificate)
• Familiarity with CAD drawings or space planning tools, or experience assisting in office renovation projects

Egyéb információ az állásról:

Build your career in Facilities Management with our global pratner! We are seeking a Facilities Assistant to help drive excellence in our partner's Budapest office operations. From managing office moves to supporting sustainability goals, you will play a vital role in creating a best-in-class workplace experience for our team. If you are a multitasking expert with a "can-do" attitude, apply today and grow with us!