Clinical Operational Planning and Capacity Manager

• Location: Budapest, Hungary
• Job type: Permanent, full-time
• Hybrid working

About the job

Are you ready to shape the future of medicine? The race is on to speed up drug discovery and development to find answers for patients and their families. Your skills could be critical in helping our teams accelerate progress.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Join our global Resource and Demand Planning Pharma team as an Operational Planning and Capacity Manager (CSO OPCM) and you’ll define, customize, monitor and update the clinical plans of clinical trials in Research & Development (R&D), in Medical Affairs (post-marketed activities) and in other areas managed by the CSO Platform, ensuring consistency with their timelines and resources, reflecting the operational reality, and aligning with the overall global project strategy.

Planning Accountability  

• Once agreed upon with CSO Project Team actors (3-6months ahead of M2), the OPCM CSO is the single accountable person for the accuracy of the entered plan and regular updates in the planning tool (Planisware solution). The OPCM CSO ensures that the clinical operational plan reflects the project strategy in consistency with resources. 
• Understands and presents the strategy of the project (objectives, challenges, status, global timelines). 
• Analyzes the project deliverable timelines and critical path activities. 

Collaboration and Communication 

• Works closely with all Planning actors (TMU, CMC, REG OPCMs, and Project Planning Managers (PPM)) to anticipate and identify any deviations, alert in case of major events having an impact on project milestones and propose recommendations to facilitate decision-making. 
• Works in close collaboration with the CO PL, CO SL and clinical study team members. 
• Communicates planning information across the Clinical Sciences & Operations platform and to all key Project actors.  
• Ensures dedicated communication within the OPCM CSO group (Capacity Management team and Resources Workload & Business Intelligence team). 

Clinical Sciences & Operations support 

• Develops scenarios to make recommendations on optimization of timelines and resources, and to support decisions. 
• Ensures alignment of the clinical operational plan with the global strategic project planning and other operational planning from CMC, TMU, and Regulatory Affairs, while ensuring proper connectivity and integration of these cross-functional dependencies within the planning tool. 
• Analyzes the impact of any major planning change on the resource forecasts. 
• Supports the optimization of clinical operational planning standards (templates) and global planning processes. 
• Contributes to the Clinical Standard Cycle Times definition in line with the RDPM templates and integrate clinical timelines optimization approved with CSO platform representatives. 
• Supports the transversal initiatives to optimize the clinical timelines, to increase the quality of data, and to develop the accuracy of the plans. 

Business Development and System Integration 

• Participates in the enhancement of business collaboration with CSO Data Governance and various entities (Medical, Vaccine, etc.). 
• Participates in the development and maintenance of RDPM interfaces with various business tools (CTMS, CLC-Hub/CTT, MDM, PLAI etc.). 

Reporting and Analysis 

• Provides reporting and analysis to support the project teams and operational teams. 
• Develops and provides multi-project reporting and analysis for CSO and R&D Business to facilitate decision-making. 
• Develops quality checks and provides analysis on planning data to support CSO OPCMs, ensuring data consistency and overall quality of the operational clinical plans. 

Operating in an international environment, the OPCM CSO regularly attends Clinical Study Team meetings, planning meetings, and other related meetings linked to project timelines and to OPCM business management. 

The position reports functionally to the OPCM CSO Planning Head within GPPM located in France and locally to the Resource and Demand Planning Pharma Team Head. 

Experience:

• General knowledge on overall R&D Drug Development and good knowledge in Business operational activities (clinical trial execution),  
• Good knowledge of Project Management, 
• Strong knowledge in planning management, 
• Knowledge in resources and capacity management. 

Soft Skills:

• Analytical, synthesis and reporting skills, 
• Excellent organizational skills, rigor, striving for results and high-quality data, high accuracy orientated, 
• Good knowledge of planning and management tools, 
• General knowledge of Project Management with ideally first experience  
• General knowledge of overall Pharmaceutical R&D Drug Development and very good knowledge in clinical trials, 
• Ease at using Business Intelligence Data Visualization tools such as Tableau© or Power BI or advanced skills in Excel, 
• Proactive mindset with proven ability to anticipate challenges, adapt to changing environments, and embrace Digital/AI solutions, 
• Strong communication and relationship-building capabilities across diverse stakeholder groups, 
• Knowledge in Resource, 
• Knowledge in Finance and Budget is a plus, 
• Excellent presentation skills (verbal and written). 

Technical skills: 

• Advanced digital skills,  
• Experience with Business Intelligence Data Visualization tools (e.g., Tableau© or Power BI) 
• or advanced skills in Excel,  
• Knowledge in Digital/AI solutions, 

Education: 

• Minimum master in a scientific degree / Project Management Certification as a plus (e.g., CAPM/PMP). 

Language(s):

• Strong English skills (verbal and written), ability to exchange fluently in a global environment

• Bring the miracles of science to life alongside a supportive, future-focused team in an international work environment
• Work from an "Office of the Year 2023" award winner with flexible home office policy
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave
• An individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeks
• Join a great community & special events (Monthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs)

Apply via "Jelentkezés a cégnél" button underneath!