Administrative assistant

Review, verification, and filing of HR data and records

• Review and validate HR data from required sources
• Accurately file and maintain records in the appropriate HR systems (e.g. Service Gateway)
• Ensure all transactions are processed in line with established policies, procedures, and compliance requirements
• Adhere to case management guidelines, SOPs, and defined timelines to ensure consistency and accuracy

Productivity and SLA adherence

• Plan, prioritize, and manage workload efficiently based on case volume and deadlines
• Ensure timely and error-free processing of all requests
• Monitor SLA performance on a monthly basis
• Use daily reports and tracking systems to manage and balance workload effectively

Mailing and supplies coordination

• Track, process, and manage all required mailings for the unit
• Maintain an ordering mechanism for office supplies and related materials

Ad hoc projects and additional support

• Participate in and support ad hoc projects as assigned by the team
• Perform other tasks and responsibilities as required to support business needs

Elvárások:

• Completion of secondary education (having a university degree is an advantage)
• A minimum of 3 years of progressively responsible administrative or clerical work experience required
• Fluency in English
• Excellent communication, presentation and problem-solving skills.

Egyéb információ az állásról:

Are you motivated by making a real difference in the world? Join an international organization that works tirelessly to protect and promote the rights of children everywhere. Guided by the principle of equity, this organization focuses on supporting the most disadvantaged and excluded communities, ensuring every child has the opportunity to survive, thrive, and reach their full potential. By contributing your skills, you will be part of a global mission that combines advocacy, programs, and operations to drive meaningful change.

We are currently looking for a  Administrative Assistant to support our partner's HR operations on a fixed-term basis for 3 months. This is an excellent opportunity to gain valuable international experience, contribute to impactful work.